Privacy Policy

ART IN THE FRAME LIMITED PRIVACY POLICY


This privacy policy gives you information on the types of personal data Art in the Frame Ltd, trading as the Harbour Gallery, holds about you when you interact with us. It also explains how we handle that data and keep it safe.

If we update our privacy policy at any time we will notify you of significant changes.

WHO WE ARE AND WHAT WE DO

 Art in the Frame Ltd runs the Harbour Gallery in St Aubin and is a not for profit organisation that is the window to the Art in the Frame Foundation Charity No 238.

BRIEFLY THE AIMS, OBJECTIVES AND ACHIEVEMENTS OF ART IN THE FRAME FOUNDATION

 – To hold events, exhibitions and markets for the talented up and coming local artists, 3D and mixed media artists workers, jewellers and other craft workers.

– To support local Jersey art and craft markets. By working with Genuine Jersey, successful markets have been run at St Aubin and the Royal Square by Pat Robson and have led to further Christmas events.

– To hold exhibitions. To begin with, the charity ‘begged’ for venues for exhibitions successfully but as these spaces were only for a month, it became essential to find a ‘hub’ for Art in the Frame Foundation.

– To own a gallery. This was the great aim of Art in the Frame Foundation. After years of searching, a premises at St Aubin was found, half the size of what it is now and with the help of a TDF grant, The Harbour Gallery Jersey was born. Following a further TDF grant, further extensions were taken on and the gallery grew to the size it is now.

– To provide education. Recognising the rising amount of children who for many reasons find it difficult to attend school and those whose parents choose to have children home schooled, Art in the Frame has become an accredited examination centre for GCSE and A level Art, Design, Photography and Textiles.
Art in the Frame gets regular top UK and continental tutors to the island to run weekend talks and workshops for adults and children. The schools are given the opportunity to hire them for the day with all travel and accommodation paid for by the charity..

For the younger children Art in the Frame runs regular Arty Crafty fun workshops every half term and holidays by experienced tutors…putting the fun, excitement and inspiration back into learning.

Art in the Frame recognises the great importance and ‘release’ of art to those with physical and mental disability and house regular workshops for Mencap, Les Amis and Earsay.

LEGAL BASES

The law on data protection sets out a number of reasons for which a company may collect and process your personal data including;

Consent – in specific situations we can collect and process data with your consent, for example when you tick a box or respond via Facebook to receive our email letters.

Contractual Obligations – in certain circumstances we need your personal data to comply with our contractual obligations.  For example, if you order an item via our website or from the Gallery we will collect your address details to make the delivery.

Legal Compliance – if the law requires us to we may need to collect and process your data.  For example details of people involved in fraud or other criminal activity affecting the Art in the Frame given to law enforcement.

Legitimate Interest – in specific situations we require your data to pursue the legitimate running of the business.  For example we will hold bank details to process sales payments.

WHEN WE COLLECT PERSONAL DATA AND WHAT DATA WE COLLECT

When an item is purchased via the website.

Name
Home address
Delivery address
Telephone number
Email address
Payment method

When you sign up to receive the weekly newsletter.

Name
Email address

When you sign up for a workshop or course.

Name
Contact telephone number
Email address
Payment method

When you enter into a contractual relationship with the Gallery to sell work.

Name
Bank account details
Record of sales
Business address and social media

Purchase of Goods and Services via card payment

We use a third party First Data Merchant Services to process our card payments.  This intermediary is not permitted to use your billing information for any purpose other than card processing on our behalf.

 

HOW WE USE YOUR DATA AND WHY

To process any orders via our website.

To respond to any queries from exhibiting artists and customers.  We may keep records of e-mails for a certain amount of time to enable us to respond to queries at a later date.

To process payments for sale of work, payment of supplier invoices in keeping with the nature of the business of the Gallery and Art in the Frame.

To send out our weekly newsletters to keep you up to date on events and workshops and upcoming exhibitions, events, new artists and products available to buy in store or online.  Newsletters are only sent on receipt of consent to do so.

HOW WE PROTECT YOUR PERSONAL DATA

We limit access to your personal information to those who have a genuine business need to know it.  Those processing your information will do so only in an authorised manner and a subject to a duty of confidentiality.  Access to your data is password protected.

We secure access to all transactional areas of our website using ‘https’ technology.  The website does not have cookies or social media plugins.

Bank details are only stored on the Lloyds internet Banking secure site.

Product details including in some cases names and addresses are stored in our MiniPos system which is password protected.

Sales reports and some personal data is stored on the hard drive of our back office computer which is regularly updated with virus protection and are password protected and located in a separate room in the Gallery.  We will be moving to cloud storage by the end of May 2018.  Paper copies of goods in and sales reports are kept in a locked filing cabinet in the Office and are held for two years.

HOW LONG WE KEEP YOUR PERSONAL DATA

Whenever we collect your personal data it is kept for as long as required for the purpose of the business of the Harbour Gallery.

WHO DO WE SHARE YOUR PERSONAL DATA WITH?

Personal data is not given out to third parties unless that data is readily available by other means.  For example business cards, websites.

Requests for personal data are referred back to you first.  For example a customer query or special order we liaise with you and not give out any personal details unless already publicised.

 

WHAT ARE YOUR RIGHTS OVER YOUR PERSONAL DATA?

You have the right to;

Request access to the personal data we hold about you.

The correction of your personal data when incorrect or out of date.

That we stop any consent bases processing of your data after you withdraw your consent.

Withdraw consent for us to use your personal data.

Make a complaint to a supervisory authority if you are not happy with the way Art in the Frame manages your personal data.

You can contact to request to exercise these rights at any time by email to partintheframe@yahoo.co.uk  or by telephone to the Harbour Gallery 01534 743044. We will need you to verify your identity if needed to protect your confidentiality when you make a request.

 

DATA BREACH

 In the event of a data breach, a report will be made to the Data Protection Authority within 72 hours of us becoming aware of the breach.   If it poses a risk of discrimination, damage to reputation, financial loss or loss of confidentiality, you will be contacted and we will act on the instruction of the Data Protection Authority.

 

This privacy policy was published on 21.05.18 and last updated on 21.05.18.  We will advise you of any significant changes we make to this policy.